Accountancy & Finance

Finance Processor (Part Time)

Our client is looking for a Part Time Finance Processor for a permanent position, located in Aberdeen.

To carry out the duties of the purchase ledger team as per below

KEY RESPONSIBILITIES

Invoice registration in respect of all entities using Enterprise Resource Planning (ERP) system “IFS”:



  • Collect, open and date stamp mail, scan onto IFS invoices folder

  • Download all invoices received via accounts payable email onto IFS invoices folder

  • Register invoices on system, attaching scanned copy

  • For non PO invoices, send to coder / authoriser

  • Distribute invoice to approver for checking and authorization

  • Invoice rejection for wrong billing entity/ PO wrong supplier


Invoice registration (non ERP) in respect of all entities not using ERP system:



  • Collect and open mail / print accounts payable email

  • Print and attach purchase order to purchase invoice, checking supplier name matches

  • Record purchase invoice on the Purchase Invoice Register (PIR)

  • Distribute invoice to approver for checking and authorisation

  • Review entry on Purchase Invoice Register (PIR) of coded and approved invoice, updating as required before posting to ledger, including ensuring invoice properly approved per matrix

  • Filing of processed purchase invoice

  • Invoice rejection for wrong billing entity/ PO wrong supplier


Purchase leger invoice matching:



  • To review invoice to PO and match the invoice to the PO on the IFS system. Liaise with buyers /

  • CE / budget holders to establish if differences require invoice to be rejected by CE / budget holders

  • back to suppliers or whether buyers can update PO in order to facilitate a match


Other:



  • Preparation of weekly cashflow

  • Ad-hoc support to finance transaction team as and when required

  • Supporting the Leadership Team as appropriate, completing specific focused tasks, to support the

  • continuing improvement in operational excellence and the long term Company strategy.

  • Any other delegated responsibilities as instructed by Line Management within the timeframe specified, in a safe and efficient manner to meet business requirements, provided the instruction is reasonable and you are capable and deemed competent to fulfil these

EDUCATION, QUALIFICATIONS, EXPERIENCE AND KNOWLEDGE

Competence is defined by your ability and willingness to meet all of the responsibilities and accountabilities as stated in this Job Description and the Competency Framework for your role, where applicable.


Essential



  • Educated to National 5 or equivalent

  • Good keyboard skills

  • Ability to work with a high degree of accuracy

  • Good Microsoft Office skills


Preferred



  • Basic accounting experience / knowledge

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Permanent

Aberdeen

Part time

+44 (0)1224 894444