Contracts, cost & planning

Senior Contracts Specialist

Our client is looking for a Senior Contracts Specialist for a permanent position, located in Westhill, Aberdeen.

Responsible for leading the management and coordination of all four phases of the Procurement Process including pre-qualification, tendering / evaluation / negotiation, and post award management of all required Projects and Engineering requirements.

KEY RESPONSIBILITIES


  • Pre-qualification of the market to evaluate and identify suitable vendors;

  • Preparation of tender strategies and Invitation to Tender packages / documentation for one off contracts or Master Services Agreements to assist with meeting requirements of Projects and Engineering Department;

  • Leads detailed quantitative and qualitative tender evaluation, direct contractual and commercial negotiation in accordance with contracting principles.

  • Liaises with key internal stakeholders to evaluate tenders, obtain contract award approvals and contract execution.

  • Develops and presents detailed recommendations to management.

  • Process requisitions once approved by budget holders into Call-off / Purchase Orders, applying due diligence to pricing and Terms and Conditions, issue to suppliers, tracking return of signed order and expediting same.

  • Negotiates and administers commercial contracts and system generated call-off orders against master service contracts across the business ensuring all call-off orders are linked to and embody the company’s contract terms.

  • Responsible for contract risk mitigation and commercial optimisation ensuring best value.

  • Provision of post-award administration support including contract amendment and variation administration reporting.

  • Responsible for key supplier performance and relationship management including KPI’s and FPAL feedback.

  • Development and management of detailed project procurement plans.

  • Ensures that the Supply Chain department Procurement Plan is kept up to date on a bi-weekly basis as a minimum or more regularly as may be required.

  • Ensures effective cost / budget tracking and CTR management.

  • Assists Contracts Lead – Projects and Engineering and Contracts & Procurement Manager as required.

EDUCATION, QUALIFICATIONS, EXPERIENCE AND KNOWLEDGE

QUALIFICATIONS / TRAINING


Essential:



  • Educated to Degree level, preferably in a Business / Commercial or Quantity Surveying related discipline.


Preferred:



  • Working towards CIPS accreditation.


EXPERIENCE / KNOWLEDGE / SKILLS


Essential:



  • Considerable experience gained in an oil and gas contracts administration role, performing comparable duties in an operator setting.

  • Strong experience in contract and commercial negotiations.

  • Experience in projects and engineering type contracts / tenders.

  • Proven ability to deal with many key suppliers, build relationships and communicate effectively.

  • Ability to develop relationships with key internal stakeholders in Projects and Engineering, Legal and Commercial departments.

  • Considerable experience of Microsoft office packages: Word, Excel, PowerPoint.


Preferred:



  • Extensive experience in an oil and gas contracts administration role.

  • Detailed knowledge of LOGIC model contracts.

  • Knowledge of Oracle/Maximo or similar ERP or procurement & materials systems.

  • Willing to be 'hands on' to manage all types of contracts, large and small.

  • Excellent written and oral communication skills.

  • Confident and assertive.

  • Flexible and adaptable to changing environment.

  • Strong negotiator.

  • Self-starter.

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Permanent

Westhill, Aberdeen

Full time

+44 (0)1224 894444