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Surface Facilities Technical Assistant

Our client is looking for a Surface Facilities Technical Assistant for a contracts position, located in London.

 

Provide daily support to the efficiency of the Sea Lion Facilities delivery teams by ensuring that key processes and systems are diligently applied; Provide reporting and insight on progress, with knowledge of status to support timely issue resolution; Be responsive to new and modified tasks in a dynamic working environment; As custodian of key processes, work with the wider team to develop, maintain and improve systems; Interact with the wider team to expedite activities and provide support and training on tools and processes;

KEY RESPONSIBILITIES


  • Compliance with the Company and Contract Health, Safety, Environmental and Quality policies;

  • Custodian of the Company Document Registers for the Surface Facilities teams, controlling the status of contractual documentation between Contracts (using information from Document Control and inputting into SCM/Contracts documentation);

  • Focal point for formal ATMS action tracking system – reporting, expediting and supporting team in timely resolution;

  • Custodian of Lessons Learned (LL) system – managing contextual data and supporting the wider team in taking items through a rigorous system with multiple interfaces;

  • Expediting team members to ensure input and status of various registers;

  • Developing and improving tools and processes, typically in MS Excel;

  • Work with the IT and Information Management team to maintain the project SharePoint website;

  • Assisting Surface Facilities team with documentation related activities – developing and implementing templates, resolving technical document issues, formatting and preparing presentation materials;

  • Collating and preparing large document and data sets for data rooms and external interactions;

  • Ad-hoc tasks related to documentation and data in support of project delivery and assurance reviews;

  • Monitoring the PMO Surface Facilities documents register and making updates as required;

  • Assist the FPSO team’s documents registers and folders;

  • Assist the Subsea team’s documents registers and folders;

  • Assisting team with maintaining/updating the Sea Lion SharePoint website to fit the requirements of the project;

  • Sorting, filtering and monitoring the project Lessons Learned (LL) items and working with teams to respond to their assigned items in order to close out LLs. (e.g. developing a “how to guide” for tracking LLs, expediting actions, consolidating LLs etc.);

  • Helping/training teams on use of updated PowerPoint and Word templates;


 


Common / Routine Tasks:



  • Assisting with ATMS items – inputting risks into the register for staff or chasing updates;

  • Assisting interfaces with Document Control for the following tasks:

    • Retrieving documents from CDMS for teams;

    • Checking on transmittals;



  • Occasional data-entry into CDMS;

  • Updating the Sea Lion Dataroom (K drive);

  • Helping teams by converting documents or PowerPoints into the new templates;

  • Interfacing with PMO’s external template designer (John Bounds) with any template updates needed;


 


Major Challenges:



  • Supporting and influencing team members to maintain progress on key systems and processes in a dynamic work environment;

EDUCATION, QUALIFICATIONS, EXPERIENCE AND KNOWLEDGE


  • University degree or equivalent.


 


Skills and Experience:



  • Technical awareness and interest in systems and processes;

  • IT / Information Management awareness and interest;

  • Awareness of typical project processes – action tracking, document control, SharePoint system

  • Basic data management;

  • Proficient in MS Word, MS Excel and MS PowerPoint, including templates;


 


Knowledge:



  • Awareness of Oil & Gas industry, and/or major capital projects in other sectors (preferred);


 


Attributes and Behaviours:



  • Interpersonal skills in diverse team environment;

  • Delivery focussed and proactive;

  • Ethical;

  • Building and maintaining relationships;

  • Collaborative working;

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Contract

London

Full time

Your contacts

+44 (0)1224 894444